Responsibilities:
We are seeking an exceptional Executive Assistant to provide comprehensive administrative and strategic support for our client. This critical role demands a sophisticated professional capable of managing complex, multi-jurisdictional operations while maintaining absolute discretion with highly sensitive corporate information. The successful candidate will serve as a trusted liaison across all business divisions, demonstrating exceptional organizational skills, technical proficiency, and strategic thinking.
- Manage global calendar and travel logistics, including visas and itineraries
- Prepare executive materials: briefings, reports, presentations
- Handle confidential correspondence and stakeholder communications
- Organize board meetings, investor relations, and strategic sessions
- Maintain filing systems and document control
- Liaise between CEO and cross-functional teams
- Coordinate projects and track deliverables
- Support business reviews, reports, and regulatory filings
- Assist with M&A due diligence
- Manage external partnerships and regulatory agency interactions
- Oversee legal, audit, and compliance communications
- Facilitate HQ-subsidiary coordination
- Lead PR and media engagements
- Design materials using Adobe Suite; while upholding brand standards
- Manage digital assets and support product launches
- Coordinate with external creative/technical agencies
Qualifications:
- Bachelor’s degree in Business, Communications, or related field (preferred)
- MBA or advanced degree in relevant field good to have
- 7–10+ years as Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
- Familiarity with intellectual property management and patent processes
- Professional certification in project management (PMP) or administrative management (CAP)
- Experience with pharmaceutical or nutraceutical product development cycles preferred
- Knowledge of international regulatory requirements and compliance standards
- Experience with investor relations and capital markets activities
- C-level support experience in multinational settings
- Skilled in handling confidential info and regulatory compliance
- Excellent English communication; other languages a plus
- Strong organizational, project management, and problem-solving skills
- Independent, detail-oriented, and flexible with time zones
- Culturally aware and security-conscious (NDAs, info security, background checks)
- Proficient in MS Office 365 and Adobe Creative Suite
- Familiar with: • CRM tools (Salesforce, HubSpot) • PM tools (Asana, Monday.com) • Video platforms (Zoom, WebEx) • Document management/version control • Basic HTML/CSS for email/web content
- Amenable to work 4:00 PM – 1:00 AM, Monday to Friday
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